Software and information systems contracts expiring in Wales: 57 worth £32m
Public sector software and information systems contracts held by buyers in Wales that have a published end date. Approach the buyer while the incumbent still holds it, rather than meeting the work for the first time when it goes out to tender.
Expiring next
What this market looks like
57 software and information systems contracts in Wales carry a published end date, worth £32m between them. They are held across 26 buyers, and the typical one is worth £65k.
28 of them expire within twelve months, and 4 are already inside the window where the buyer would normally be shaping the replacement. That is 49% of this market back in play inside a year.
55 different suppliers hold the work, and the three largest hold 9% of it. That is a fragmented market, which usually means no single relationship is decisive and a smaller supplier can win on merit.
The most active buyers are Pembrokeshire County Council (8), Transport for Wales Rail Limited (Utility Buyer) (4), Cardiff Metropolitan University (4).
The contracts here are most often held by ProQuest LLC (2), OneAdvanced (2), CMAC Group UK Ltd (1).
| Contract | Buyer | Value | Expires | Incumbent | Phase |
|---|---|---|---|---|---|
| TFW0988.00 - Taxi Booking Management Service (Aggregator) Wales | Transport for Wales Rail Limited (Utility Buyer) | £17m | 31 Oct 2028 | Subscribers | Horizon |
| Provision of a Low Income Family Tracker Solution Wales | Denbighshire County Council | £128k | 31 Mar 2027 | Subscribers | Opening soon |
| Provision of 360 safe Cymru Self Assessment Tool Wales | Llywodraeth Cymru / Welsh Government | £54k | 01 Apr 2027 | Subscribers | Opening soon |
| O'Reilly Online Learning Licences Wales | Office for National Statistics | £53k | 25 Apr 2027 | Subscribers | Opening soon |
| BCU-DIR-62410- Provision of server upgrades to Varian Trubeam and ARIA Equipment within Betsi Cadwaladr University Health Board Wales | Betsi Cadwaladr University Health Board | £530k | 31 Mar 2027 | Subscribers | Window open |
| TfW Accessibility Modelling Tool Wales | Transport for Wales (TfW) | £100k | 05 Jul 2027 | Subscribers | Horizon |
| BCU-DIR-63508 TELEPATH LICENSES AND MAINTENANCE Wales | Betsi Cadwaladr University Health Board | £28k | 31 Mar 2027 | Subscribers | Opening soon |
| Hwb Digital Learning Platform for Wales Wales | Llywodraeth Cymru / Welsh Government | £6.7m | 19 Feb 2029 | Subscribers | Horizon |
| Waste Management Software System Wales | Pembrokeshire County Council | £62k | 31 Mar 2027 | Subscribers | Opening soon |
| SU78(26) Calamari Time Management Software Wales | Swansea University | £65k | 07 Jan 2027 | Subscribers | Window open |
| Provision of Care Planning Application Software Wales | Codi Group Ltd | £111k | 28 Sept 2027 | Subscribers | Horizon |
| CU.2055.HM - Overleaf Commons renewal Wales | CARDIFF UNIVERSITY | £52k | 22 Dec 2026 | Subscribers | Window open |
| Quick Address Search (QAS) Wales | Police and Crime Commissioner for Gwent | £31k | 31 Mar 2027 | Subscribers | Opening soon |
| Idera Software Wales | Police and Crime Commissioner for South Wales | £28k | 29 Mar 2027 | Subscribers | Opening soon |
| Low Income Family Tracker (LIFT) Wales | Rhondda Cynon Taf CBC | £27k | 31 Mar 2027 | Subscribers | Opening soon |
| Welsh Data Cube Digital Infrastructure Component of Living Wales Service Wales | Llywodraeth Cymru / Welsh Government | £180k | 05 May 2028 | Subscribers | Horizon |
| Electronic Bus Information Infrastructure Wales | Bridgend County Borough Council | £42k | 13 Nov 2026 | Subscribers | Window open |
| ProQuest Content Package 2026 - 2027 Wales | University of South Wales | £178k | 31 Jul 2027 | Subscribers | Horizon |
| PCC Reading Improvement Strategy Wales | Pembrokeshire County Council | £42k | 31 Aug 2027 | Subscribers | Horizon |
| Docusign Secure Document Signing Wales | Office for National Statistics | £10k | 27 Apr 2027 | Subscribers | Opening soon |
| Train Movement Information Systems Wales | Transport for Wales Rail Limited (Utility Buyer) | £450k | 15 Dec 2027 | Subscribers | Horizon |
| Renewal of Student Record System Wales | Cardiff Metropolitan University | £100k | 01 Aug 2027 | Subscribers | Horizon |
| Spotify Portal for Backstage Wales | Office for National Statistics | £15k | 30 Jun 2027 | Subscribers | Horizon |
| Integrated HRIS, LMS and payroll software Wales | Cardiff Community Housing Association (CCHA) | £90k | 30 Sept 2027 | Subscribers | Horizon |
| 2026/2027-1691 - WEB BASED ELECTRONIC PATIENT RECORD SYSTEM FOR LYMPHOEDEMA SERVICES Wales | Betsi Cadwaladr University Health Board | £28k | 27 Oct 2027 | Subscribers | Horizon |
| End to End Rail Transport System Wales | Transport for Wales Rail Limited (Utility Buyer) | £1.0m | 31 Oct 2028 | Subscribers | Horizon |
| Maintenance & Associated Services for Revenue and Benefits System Wales | Rhondda Cynon Taf CBC | £550k | 31 Mar 2029 | Subscribers | Horizon |
| ORBIS Software Wales | Police and Crime Commissioner for Gwent | £42k | 01 Jun 2027 | Subscribers | Horizon |
| On Train Data Recorder Wales | Transport for Wales Rail Limited (Utility Buyer) | £1.1m | 31 Dec 2028 | Subscribers | Horizon |
| Bridgend College - Provision of MIS Wales | Bridgend College | £60k | 31 May 2027 | Subscribers | Horizon |
| Doctoral Research Manager Wales | Cardiff Metropolitan University | £45k | 31 Jul 2027 | Subscribers | Horizon |
| Epigeum Research Skills Toolkit International Edition Wales | University of South Wales | £27k | 29 May 2027 | Subscribers | Horizon |
| Modern Polling Wales | Pembrokeshire County Council | £113k | 15 Feb 2028 | Subscribers | Horizon |
| Development of a new Sport Wales Website Wales | Sport Wales | £158k | 31 Jan 2029 | Subscribers | Horizon |
| Crowdfunding Platform and Associated Services Wales | Sport Wales | £92k | 31 Mar 2029 | Subscribers | Horizon |
| ProQuest Central Database Wales | Cardiff Metropolitan University | £31k | 31 Jul 2027 | Subscribers | Horizon |
| Veeam Data Platform Subscription Licence Wales | Police and Crime Commissioner for Gwent | £32k | 30 Aug 2027 | Subscribers | Horizon |
| Renewal of Zenworks and OpenText Identity Manager licencing Wales | Swansea University | £26k | 31 Jul 2027 | Subscribers | Horizon |
| PROVISION OF HOSTING,SUPPORT, DESIGN AND DEVELOPMENT OF LLAIS WEBSITE Wales | Citizen Voice Body for Health and Social Care (Llais) | £92k | 27 Feb 2029 | Subscribers | Horizon |
| Fleet Management Software Wales | Denbighshire County Council | £183k | 01 Mar 2029 | Subscribers | Horizon |
17 more in this view
The full list, the named incumbent on every line and the computed re-tender window are on the expiry radar.
Software and information systems in other regions
Other sectors in Wales
Regions come from the buyer's published NUTS code, which is the location of the buying authority rather than always the place the work happens. Contract end dates are published by buyers on contract details notices. Re-tender windows are computed estimates, not announcements.