YPO - 001117 Fleet Management DPS

What the buyer is asking for

YPO are looking for Suppliers to be appointed onto a Dynamic Purchasing System (DPS) for the provision of Fleet Management. The DPS is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements and any of YPO’s wholly owned associated or subsidiary companies.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• qualityService Delivery30%
• qualitySecurity and Insurance20%
• qualitySocial Value/Sustainability10%
• price40%

12 lots

You can usually bid for one lot without bidding for all of them.

• Route Management

  The supplier must be able to supply, implement and support a suitable Route and Transport Planning Solution with aim to improve the contracting authorites optimisation. The solution should be cloud based unless otherwise requested by the customer. The solution should automatically generate a route plan, optimise travel distance, and provide a timeframe for delivery/arrival. Within this, tasks and priorities must be amendable whilst ‘on route’.

• Driver Risk Management

  The supplier must be able to supply, implement and support a suitable Driver Risk Management system. The solution should be cloud based unless otherwise requested by the customer.

• Managed Stores

  Day to Day supply chain management, distribution and delivery. • Stores management and logistics – receiving, protecting/monitoring, issuing, and replenishing materials and planning and controlling the movement of materials. • Product selection – evaluating and selecting the most suitable products for the stores • Van stock: including imprest van stock plus lock boxes. Receiving, protecting/monitoring, issuing, and replenishing materials for each van to enable employees to carry out their roles. • Delivery to operative either to van or designated site • Out of hours (emergency services) service – service and specific hours to be specified by each customer at further competition stage. • Collection of parts/stock by operatives as and when required – auditing stock

• Fleet & Managed Workshops

  Part I: Provision of Service Part II: Provision of Site and Services Part III: Provision of Vehicles/Equipment Part IV: Operatives Part V: Provision of Ancillary and Support Services

• Managed Workshops

  Provision of Service Provision of Site and Services Operatives Provision of Ancillary and Support Services

• Vehicle and Vehicle Accessory Disposal

  This category is to provide disposal services for vehicles and vehicle related accessories.

• Vehicle Asset Management

  The supplier must be able to supply, implement and support a suitable Vehicle Asset Management System. The solution should be cloud based unless otherwise requested by the customer. The system must meet customer requirements, which may include: - Driver identification - Temperature monitoring - Vehicle inspection services - Compliance audits - MOT and service preparation and planning - Repair centre management - Supply chain management

• Corporate Vehicle Washing

  The supplier must be able to install a wash bay at the location requested by the Contracting Authority. The supplier must provide a wash bay area that includes: - A variety of volumes and pressures - A wash system built to the height and length as requested by the customer. - Hot and cold temperatures - Lance / brush options - System servicing - Sufficient drainage in line with government regulation - Full compliance with site specifications and standards

• Breakdown, Roadside Assistance and Recovery Services

  The supplier is to provide a nationwide service that includes home start and roadside recover in the event of a breakdown. The service must be available to the contracting authority 24/7 (00:00am - 23:59pm 365 days per year).

• PCN Management & Driving Licence Checks

  PCN Management: The supplier will be responsible for managing all costs associated with PCN and reducing PCNs. Driving Licence Checks: The supplier should provide a system that authorises all driving licences. The solution should be cloud based unless otherwise requested by the customer.

• Vehicle Livery

  The supplier is responsible for the supply, application and removal of vehicle livery as determined by the contracting authority. The supplier should be able to facilitate full and partial wraps of vinyl lettering and design on types of fleet. The supplier must have a consultation with the customer to understand the requirements, volume and timescales. Suppliers may be able to provide other types of livery, including but not limited to magnetic (removable) livery. The supplier must have a 3-year lifespan guarantee, unless agreed otherwise with the contracting authority. Any flaws in livery within the guarantee period must be rectified by the supplier where the damage isn’t at the fault of the customer. The customer should have a single point of contact throughout the lifetime of the contract.

• Driver Training / CPC

  II.2.4) Description of the procurement Training that falls within this category including (but not limited to) courses such as: - Basic Driver Assessment – Car, Van or SUV - Commercial Vehicles - 4x4 Off Road - 4x4 Off Road Refresher - Advanced Driver Assessment - Initial Course - Refresher Course - Basic Motorcyclist - Advanced Motorcyclist - Initial Course - Refresher Course - Standard Driver Assessment - Initial Course - Refresher Course - Standard Motorcyclist Assessment - Motorcycle Escort - Initial Course - Refresher Course - Speed Awareness

How contested is this?

Buyers publish how many bids they received. Across 37 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

2 published dates · Europe/London

1. Tender notice published176 days ago

   30 Mar 2026, 09:40 BST
2. Submission deadlinein 886 days

   23 Feb 2029, 11:55 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

2 events · 2 releases on Find a Tender

1. Tender notice20 Feb 2026, 14:19 GMT015720-2026
2. Tender updated30 Mar 2026, 09:40 BST028880-2026