Workshop Tools & Equipment Maintenance, Repairs and Installations Framework

What the buyer is asking for

Hampshire County Council (HCC) require servicing of their workshop equipment and tools, to support the servicing and maintenance of their vehicle fleets. This Framework covers the supply, delivery, installation, commissioning, maintenance, testing, certification and lifecycle management of a full range of garage and workshop tools/equipment for the servicing, maintenance and inspection of vehicles, including cars, LGVs, HGVs, plant and specialist fleet. The Framework includes both new equipment purchases and ongoing management services for equipment already owned by the Authority. The Framework will have a single supplier appointed, enabling a simple purchase order call-off mechanism. The successful supplier will be responsible for providing servicing and maintenance in various workshop locations across Hampshire and the Isle of Wight as needed.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• pricePrice criterion 1 (Lot 0)100% weighting - Lowest Price Offer

What you must already have

Conditions of participation. These are pass or fail, so check them before writing anything.

• economic

  This tender has the following Conditions of Participation. Further supplementary information on each of the requirements is contained within the tender documents. • Corporate Social Responsibility – Suppliers are asked to confirm they meet their legal obligations and expectations of the Council regarding their approach to equalities and sustainability. • Data Protection & ICO Registration – Suppliers are required to meet stated Data Protection standards and be registered with the Information Commissioners Office. • Insurance – As a minimum, suppliers are required to hold, or commit to obtain prior to contract award, Public and Employer's Liability insurance. Minimum cover levels for these and any other additional insurance requirements relevant to this requirement, are detailed in the tender documents. • Financial Standing & Business Risk – The Council uses Creditsafe and requires all suppliers to achieve a minimum Business Risk score of 30/100. For scores between 30 and 50, a Parent Company Guarantee or Performance Bond may be deemed required as appropriate. Suppliers must also be able to evidence at least 12 months of trading.

• technical

  This tender has the following Conditions of Participation. Further supplementary information on each of the requirements is contained within the tender documents. • Suppliers are asked to confirm that they are SSIP or ISO 45001 accredited and have appropriate arrangements in place to effectively manage health and safety, including the identification and control of significant risks.

How contested is this?

Buyers publish how many bids they received. Across 78 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice published35 days ago

   17 Aug 2026, 15:01 BST
2. Clarification questions by11 days ago

   10 Sept 2026, 17:00 BST
3. Submission deadlinein 2 days

   23 Sept 2026, 14:00 BST
4. Award decision expected byin 32 days

   23 Oct 2026, 23:59 BST

Commercial outcome and contract awards

Nothing awarded yet

Notice history

1 event · 1 release on Find a Tender

1. Tender notice17 Aug 2026, 15:01 BST078183-2026

Payment terms

The Supplier shall submit to the Customer invoices in respect of the Goods and Services at the intervals agreed by the Parties. In consideration of the Supplier performing its obligations in accordance with the terms and conditions of this Contract, the Customer shall pay the Contract Price to the Supplier in accordance with the Order Form. Where the Supplier enters into a Sub-Contract for the purpose of performing this Contract, it shall cause a term to be included in such Sub-Contract that requires payment to be made of undisputed sums by the Supplier to the Sub-Contractor within a specified period not exceeding thirty (30) calendar days from the receipt of a valid invoice, as defined by the Sub-Contract requirements. Where the Supplier is late in making such payment the Supplier shall report to the Customer any late payment. Invoices which do not meet the requirements of the Order Form and Payment Procedure will not be settled until receipt of an accurate invoice. The Customer reserves the right to return an invoice that does meet the requirements of the Order Form and Payment Procedure.

Documents

• Tender notice on Find a Tender