Vehicle Hire Contract

What the buyer is asking for

Hire requests are received from service areas across the Authority and are required for various reasons including owned fleet off the road due to long terms repairs, in order to provide resilience in the fleet due to reliability issues (such as minibuses) and increased demand from service areas. The Authority require a contract with suppliers who are able to supply the whole range of vehicles within the lot tendered for that are used by the Authority. The estimated value given for each lot is simply the total contract value divided into 12 equal lots. If you require a more accurate estimate then please submit a clarification query via the tender portal. In order to provide more opportunities for SME suppliers, rather than a single supplier, the Authority has created different lots categorised by vehicle type. These hires can be either short term e.g. weeks or for a longer period e.g. months. A potential contract risk would be that Local Government Reform or a change in the Council's vehicle hire and purchasing strategy may result in changes to requirements. This could result in an increase or a decrease in requirements. As a result of Local Government Reform the contract may require novation to any new local authority organisation once created.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 60%qualityMethod Statement Questions
• 40%pricePricing Schedule

12 lots

You can usually bid for one lot without bidding for all of them.

• Vehicle Type A, B, K, L

  Small Cars up to 3.5t Medium Cars up to 3.5t 4x4's with truckman style back Small panel Vans up to 3.5t Medium panel Vans (inc electric) up to 3.5t Large panel Vans (inc electric) up to 3.5t Luton Vans (inc electric) Welfare van with WC 3.5T

• Vehicle Type H,I,J,K,M,P

  Traffic Management Vehicle (Cone vehicle 3.5T) 3.5T Utility Cab tipper (may also require crew cab instead of utility) 3.5T Utility Cab /Flatbed (we may also require crew cab instead of utility) 3.5t Utility Cab Drop side (we may also require crew cab instead of utility) 4X4 All Terrain ARB Welfare van with WC 3.5T

• Vehicle type S,T,U

  7.5T Flatbed 7.5T Luton box van with tail lift 12T Luton box van with tail lift

• Vehicle type G

  Crane lorry 18T Crane Lorry with Front mounted crane for street lighting application with minimum 8M long load bed and "H" frame to carry street lighting colums of up to 14M

• Vehicle type N

  32t Hook Loader with sheeting system

• Vehicle type O

  MEWPs, 3.5t, 5.2t and 7t van with 13.5m & 14.5m platform

• Vehicle type F,R

  7.5 Tonne Insulated rear Tipper with drop sides (with rear ingress eg steps and fall arrest) 18T Insulated Rear Tipper with drop side's (with rear ingress e.g. steps and fall arrest)

• Vehicle type Q

  Gritter: demountable and fixed body 26t

• Vehicle type V

  18T Roadmender and hot box

• Vehicle type W

  18t Gully tankers

• Vehicle type E

  18T Crash Cushion Short wheelbase

• Vehicle type C, D

  8 passenger Seat Minibus (Group B licence with Tail lift) 12 to 16 passenger Seat Minibus (with Tai lift & flexible seating for wheelchairs)

Timeline

4 published dates · Europe/London

1. Tender notice published32 days ago

   20 Aug 2026, 14:38 BST
2. Clarification questions by5 days ago

   16 Sept 2026, 12:00 BST
3. Submission deadlinein 4 days

   25 Sept 2026, 12:00 BST
4. Award decision expected byin 42 days

   2 Nov 2026, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

3 events · 3 releases on Find a Tender

1. Tender notice13 Aug 2026, 11:19 BST077129-2026
2. Tender updated19 Aug 2026, 11:49 BST078906-2026
3. Tender updated20 Aug 2026, 14:38 BST079509-2026

Documents

• biddingDocuments
• Tender notice on Find a Tender