Uniform, Inventory and Asset Management Solutio

What the buyer is asking for

The Police and Crime Commissioner for Nottinghamshire is seeking to procure a Uniform, Inventory and Asset Management Solution, including implementation, configuration, data migration, training, support, maintenance and associated professional services. The proposed solution shall support the management, tracking, issuance, return and reporting of uniform, personal protective equipment (PPE), operational equipment, consumable products and other organisational assets across Nottinghamshire Police. The Authority requires a proven Commercial-Off-The-Shelf (COTS) solution capable of supporting inventory management, stock control, asset lifecycle management, self-service functionality, role-based entitlements, workflow approvals, reporting and analytics, barcode and/or QR code tracking, and integration with Authority systems where required. The Authority is willing to consider Software-as-a-Service (SaaS), On-Premise and Hybrid deployment models. The Contract will include implementation, configuration, data migration, testing support, training, support and maintenance services. The Contract will be awarded for an initial period of three (3) years with the option, at the Authority's discretion, to extend for a further three (3) years.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 60%pricePrice
• 30%qualityQualityQuality will be evaluated based on the Tenderer's responses to the published qualitative questions relating to: - Solution Functionality and User Experience - Implementation, Configuration and Data Migration - Security, Information Assurance and Business Continuity - Support, Service Management and Continuous Improvement - Social Value
• 10%qualityDemonstrationsSupplier Demonstrations will be evaluated against the published demonstration criteria, including: - Officer Self-Service and Entitlements - Inventory and Asset Management - Issuing, Returns and Stock Control - Reporting and Analytics - Security, Administration and Configuration

What you must already have

Conditions of participation. These are pass or fail, so check them before writing anything.

• technical

  The Tenderer must demonstrate relevant experience in delivering comparable software solutions and associated implementation, support and maintenance services. The Tenderer shall provide: • Details of at least two customer references for similar contracts. • Confirmation that the proposed solution is currently deployed within live operational customer environments. • Details of relevant accreditation's, certifications and professional capabilities relevant to the Contract.

How contested is this?

Buyers publish how many bids they received. Across 101 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice publishedyesterday

   5 Oct 2026, 12:08 BST
2. Clarification questions byin 24 days

   30 Oct 2026, 12:00 GMT
3. Submission deadlinein 29 days

   4 Nov 2026, 12:00 GMT
4. Award decision expected byin 44 days

   18 Nov 2026, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

1 event · 1 release on Find a Tender

1. Tender notice5 Oct 2026, 12:08 BST093752-2026

Documents

• Submit bid through e-tender portal Atamis. Use link - https://nottinghamshirepolice.my.site.com/s/Welcome The project reference is NOTTS-000524
• Submit bid through e-tender portal Atamis. Use link - https://nottinghamshirepolice.my.site.com/s/Welcome The project reference is NOTTS-000524
• Tender notice on Find a Tender