The Provision of Equipping Consultancy Services

What the buyer is asking for

Frimley Health NHS Foundation Trust (“the Trust”) is seeking to procure a provider for the provision of equipping consultancy services in connection with the New Frimley Park Hospital programme (Ref C476248). The procurement is for a comprehensive equipping advisory service covering RIBA Stage 2 (Concept Design) and RIBA Stage 3 (Spatial Coordination), with an option to extend into RIBA Stage 4. The service will support the development of the Outline Business Case. The scope includes, but is not limited to, the development of the Equipping Strategy and Equipment Governance Framework, aligned to New Hospital Programme and Hospital 2.0 guidance. It also covers equipment categorisation (Group 1, 2 and 3) in line with the NHP categorisation strategy, and the development and management of the Master Equipment Schedule and departmental equipment schedules. The provider will lead stakeholder engagement and requirements capture with clinical, operational, estates, digital, clinical engineering and finance teams. The scope further includes Room Data Sheet validation, design integration and technical assurance, including BIM alignment, together with medical equipment and digital integration covering interoperability, asset tracking and digital asset requirements. The provider will deliver equipment cost planning, including capital, lifecycle and procurement assumptions and inputs to the Outline Business Case. It will also develop the equipment procurement strategy, logistics, commissioning and operational readiness planning, and manage the Equipping Risk Register. An optional asset audit of existing equipment may be instructed by the Trust. The appointed provider will be expected to deliver robust, evidence-led equipping outputs that are fully integrated with the developing design. They will work as part of an integrated professional team and co-ordinate with the wider design, cost and programme workstreams. The Trust places a strong emphasis on clinical engagement, data accuracy and change control, value for money and sustainability. The contract duration under this notice is for the provision of the equipping consultancy services only. It does not represent or imply any timeframe for completion of the wider New Frimley Park Hospital programme. This procurement is being conducted as an open procedure under the Procurement Act 2023. Interested suppliers must submit a full tender by the deadline stated in the tender documents, including responses to the conditions of participation, which are assessed on a pass/fail basis.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 20%costInvitation to Tender (ITT)
• 80%qualityInvitation to Tender (ITT)

How contested is this?

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Timeline

4 published dates · Europe/London

1. Tender notice published17 days ago

   20 Oct 2026, 16:51 BST
2. Clarification questions byyesterday

   5 Nov 2026, 17:00 GMT
3. Submission deadlinein 10 days

   16 Nov 2026, 10:00 GMT
4. Award decision expected byin 38 days

   14 Dec 2026, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

1 event · 1 release on Find a Tender

1. Tender notice20 Oct 2026, 16:51 BST099188-2026

Documents

• Tender notice on Find a Tender