South Africa Conference

What the buyer is asking for

Lot 1 – Venue Hire – venue hire and accommodation for 2027 conference These covers the provision of a suitable conference venue in South Africa for ANH Academy Week 2027. The venue should accommodate approximately 400 in-person delegates and provide a main plenary hall, four smaller breakout rooms, two medium-sized rooms, space for poster displays and exhibitions, catering through a day delegate package, and informal networking areas where possible. The venue should be accessible, suitable for international guests, able to support hybrid conference delivery, and aligned with ANH Academy’s commitment to sustainability, including a single-use plastic-free environment. This lot also includes accommodation arrangements or preferential hotel rates for approximately 100 people, with clear information on availability, costs, accessibility, booking terms and proximity to the venue. Lot 2 – Events Management – Provide event management services and work with selected venue. Covers the planning, coordination and delivery of end-to-end event management and technical support for ANH Academy Week 2027. The appointed supplier will support the successful delivery of a hybrid international conference by coordinating local suppliers, registration and help desk services, event materials, photography and videography, travel and logistics, committee liaison and on-site event operations. This lot also includes the provision of audio-visual and hybrid delivery services, including displays, sound systems, Zoom integration, online speaker support, session recording, video editing, secure file transfer, connectivity support and a full technical simulation before the event. The supplier should have relevant experience delivering complex national or international conferences and be able to work closely with LSHTM, ANH Academy, Stellenbosch University, the venue and other local partners.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 60%qualityTechnical EvaluationAward criteria may be refined up to the Invitation to Tender stage. A draft evaluation criteria has been provided within documentation.
• 40%costCost EvaluationAward criteria may be refined up to the Invitation to Tender stage. A draft evaluation criteria has been provided within documentation.

What you must already have

Conditions of participation. These are pass or fail, so check them before writing anything.

• economic

  Selection criteria as stated in the procurement documents

• technical

  Selection criteria as stated in the procurement documents

2 lots

You can usually bid for one lot without bidding for all of them.

• Lot 1 – Venue Hire£176k

  These covers the provision of a suitable conference venue in South Africa for ANH Academy Week 2027. The venue should accommodate approximately 400 in-person delegates and provide a main plenary hall, four smaller breakout rooms, two medium-sized rooms, space for poster displays and exhibitions, catering through a day delegate package, and informal networking areas where possible. The venue should be accessible, suitable for international guests, able to support hybrid conference delivery, and aligned with ANH Academy’s commitment to sustainability, including a single-use plastic-free environment. This lot also includes accommodation arrangements or preferential hotel rates for approximately 100 people, with clear information on availability, costs, accessibility, booking terms and proximity to the venue.

• Lot 2 – Events Management£112k

  Covers the planning, coordination and delivery of end-to-end event management and technical support for ANH Academy Week 2027. The appointed supplier will support the successful delivery of a hybrid international conference by coordinating local suppliers, registration and help desk services, event materials, photography and videography, travel and logistics, committee liaison and on-site event operations. This lot also includes the provision of audio-visual and hybrid delivery services, including displays, sound systems, Zoom integration, online speaker support, session recording, video editing, secure file transfer, connectivity support and a full technical simulation before the event. The supplier should have relevant experience delivering complex national or international conferences and be able to work closely with LSHTM, ANH Academy, Stellenbosch University, the venue and other loc

How contested is this?

Buyers publish how many bids they received. Across 12 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice published34 days ago

   18 Aug 2026, 15:04 BST
2. Clarification questions by25 days ago

   28 Aug 2026, 00:00 BST
3. Submission deadlinein 34 days

   26 Oct 2026, 13:00 GMT
4. Award decision expected byin 42 days

   2 Nov 2026, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

2 events · 2 releases on Find a Tender

1. Pipeline or early engagement notice22 Jul 2026, 09:31 BST068970-2026
2. Tender notice18 Aug 2026, 15:04 BST078605-2026

Documents

• Tender notice on Find a Tender