Replacement Contract Management, Billing and Invoicing System

What the buyer is asking for

The scope of this system includes the full replacement of the current ERP system with a cloud-based solution for use by the Procurement Services Digital and Invoicing and Billing teams. A single integrated solution is preferred, although alternative approaches will be considered where they demonstrate clear value and meet all requirements. The replacement solution must include: •Cloud based SaaS solution hosted in the UK •Single Sign On using the corporate identity provider •Multi Factor Authentication •Role based access control •API functionality for system integration •Quotation creation and product configuration •Contract creation and management •Contract-driven billing •Invoice processing •Invoice validation and exception handling •Credit notes, reversals, and rebilling •Consolidated and advance billing •Reporting, audit, and data export Payments are out of scope and will continue to be performed by a separate system. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-West-Malling:-Business-transaction-and-personal-business-software-package./5E9765W52U To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/5E9765W52U

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 30%pricePrice
• 60%qualityQuality
• 10%qualitySocial Value

How contested is this?

Buyers publish how many bids they received. Across 117 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice published12 days ago

   9 Sept 2026, 16:36 BST
2. Clarification questions byin 8 days

   29 Sept 2026, 17:00 BST
3. Submission deadlinein 15 days

   6 Oct 2026, 17:00 BST
4. Award decision expected byin 49 days

   9 Nov 2026, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

2 events · 2 releases on Find a Tender

1. Pipeline or early engagement notice24 Jul 2026, 15:28 BST070405-2026
2. Tender notice9 Sept 2026, 16:36 BST085539-2026

Documents

• Tender notice on Find a Tender