Provision of Waste and Recycling Haulage Services for Conwy County Borough Council

What the buyer is asking for

Conwy County Borough Council (the “Authority”) intends to procure a contract for the transportation of waste and recyclable materials from its waste management facilities to designated disposal and recycling sites. The Authority proposes to award a contract for an initial period of five (5) years, with the option to extend for a further two (2) years, to the successful supplier(s) (the “Service Provider”).

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 5%qualityPrevious Experience and Specialist Skills Please provide information relating to your Organisation’s experience of similar contracts awarded to your Organisation in the last ten years, particularly within Local Government or other Public Sector Organisations
• 5%qualityService Delivery Plan - CompliancePlease explain how your organisation complies with all applicable waste transport, environmental and road transport legislation, including but not limited to: • Waste Carrier Registration • Operator Licensing • Environmental Protection Act Duty of Care requirements • Digital Waste Tracking requirement • Drivers' Hours Regulations • Tachograph Regulations Tenderers shall provide evidence of relevant certifications, licences and accreditations, together with details of the systems, procedures and controls used to monitor compliance, including arrangements for monitoring driver working hours and ensuring ongoing compliance with all applicable transport legislation.
• 5%qualityService Delivery Plan - Health and Safety Management Please provide details of your organisation's risk management and health and safety procedures relevant to the delivery of the Services. Responses should include: • Health and safety management systems and governance arrangements; • Risk assessment processes • Safe systems of work • Driver and employee training arrangements • Incident reporting and investigation procedures • Monitoring procedures Tenderers should refer to Section 7 of the Service Specification Document.
• 5%qualityService Delivery Plan - Environmental Performance and Carbon Reduction The Service Provider shall operate the Services in a manner that seeks to minimise fuel consumption, greenhouse gas emissions and unnecessary vehicle mileage. As part of the SDP, Tenderers shall demonstrate how they will achieve this through: • Route optimisation and scheduling • Vehicle utilisation and fleet efficiency measure • Driver behaviour and fuel-efficient driving initiatives • Measures to reduce idling and unnecessary vehicle movement • Fleet maintenance arrangements • Deployment of low-emission, alternative fuel and/or zero-emission vehicles where appropriate • Monitoring and reporting of fuel consumption, mileage and carbon emissions
• 10%qualityBusiness Continuity and Contingency ArrangementsTenderers are required to outline the contingency measures in place to ensure continuity of haulage operations in the event of emergencies, incidents, or disruptions affecting the provision of the Services through a detailed Business Continuity Plan (BCP). Please refer to Section 6 of the Service Specification Document.
• 70%pricePrice Schedule9.6 The rates submitted in the Price Schedule shall be deemed to be the full and inclusive consideration for the Services. Unless expressly stated otherwise, the rates shall include all costs, charges and expenses associated with the delivery of the Services, including but not limited to: • Labour costs, including overtime, standby payments, subsistence, insurance, pensions, accommodation and profit. • Vehicle costs, including acquisition, leasing, fuel, maintenance and related operating costs. • Maintenance and repair of vehicles, plant and equipment. • Establishment charges, administrative costs, overheads, postage, telephone and other communications costs • Small tools, consumables and other miscellaneous equipment. • The administration, supervision and management of subcontractors. • Compliance with all obligations, covenants and requirements set out in the Conditions of Contract and other Contract Documents. • Attendance at meetings with the Authority and all associated preparation and follow-up activities. Please complete Tables 1 to 9 of Appendix A, only. The Summary Sheet has been formulated to automatically populate using the information provided in Tables 1 to 9 and should not be completed manually.

What you must already have

Conditions of participation. These are pass or fail, so check them before writing anything.

• economic

  Please see Invitation To Tender for the Legal and financial capacity conditions of participation.

• technical

  Please see Services Specification for Technical ability conditions of participation.

How contested is this?

Buyers publish how many bids they received. Across 24 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice publishedtoday

   21 Sept 2026, 14:36 BST
2. Clarification questions byin 22 days

   14 Oct 2026, 12:00 BST
3. Submission deadlinein 30 days

   22 Oct 2026, 12:00 BST
4. Award decision expected byin 102 days

   1 Jan 2027, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

1 event · 1 release on Find a Tender

1. Tender notice21 Sept 2026, 14:36 BST089228-2026

Payment terms

Invoices are to be submitted electronically to P2PInvoices@conwy.gov.uk

Documents

• Bilingual advert
• Services Specification
• Instructions
• Invitation To Tender (ITT)
• Pricing Schedule - Please complete Tables 1 - 9 only. Please do not complete the summary table. The summary table contains pre-defined formulas and will be automatically populated using the data provided elsewhere within the pricing schedule. Any manual entries may overwrite the formulas and affect the accuracy of the calculations.
• CCBC T&C's
• CCBC Revised indemnity and insurance contract clause
• CCBC GDPR Policy
• Tender notice on Find a Tender