Provision of Security at Ty Fesen and One Other Emergency Accommodation

What the buyer is asking for

Caerphilly County Borough Council (the “Council”) is seeking to procure a security Contract with a suitable provider for the Provision of Security at Ty Fesen and One Other Emergency Accommodation. The Council previously undertook a procurement exercise for the provision of security services comprising of the following lots: • Lot 1 – Security Services at Ty Fesen and one other emergency accommodation site; and • Lot 2 – Security Services at Tredomen Park. Following evaluation of bids in accordance with the methodology and award criteria set out in the procurement documentation, the Council was unable to conclude the procurement process for Lot 1. Accordingly, the Council is re-tendering its requirement for: Security Services at Ty Fesen and one other emergency accommodation site. The procurement process for Lot 2 – Security at Tredomen is being concluded under the original tender process and does not form part of this tender opportunity. Previous notices ocds-h6vhtk-0655dc UK2 ocds-h6vhtk-0655dc UK4 Caerphilly County Borough Council’s Housing Solutions Service is seeking to construct a contract to procure the Provision of Security at Ty Fesen and one other identified temporary accommodation. Ty Fesen is a two-storey building in the centre of Caerphilly (very close to both the train & bus stations). There are 13 almost fully self-contained units within the scheme, i.e. 10 units with two bedrooms and 3 bedsits. Within the scheme there are several communal rooms, such as, laundry rooms, kitchens/dining rooms and a playroom. There’s office space on both the ground and first floors. Ty Fesen provides short term accommodation to households that present themselves as homeless to the Council. Households include couples with children, single parent families, couples and single female/males. Households will stay at Ty Fesen on a temporary basis for a period of approximately 6 to 12 months and are then moved on into alternative and suitable accommodation. The other known Emergency Accommodation site is a Hotel based in Abertridwr. This site is currently a 10 bed accommodation with potential to increase during the period of the contract. The remit of the security provider, with additional concierge duties, will be to protect the welfare, safety and security of the premises, staff and residents of Ty Fesen and one other known emergency accommodation. Full details are in the tender documents ITT on the councils e tender portal Proactis Plaza The Council will hold a supplier engagement event Thursday 29 October 2026 at 15:00 hours via Microsoft Teams. Service providers wishing to attend will need to message directly via the e-tendering portal, Proactis Plaza dialogue function with their email address and will be provided with a link to attend.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• qualityQualityQuality 70%
• pricePricePrice 30%

How contested is this?

Buyers publish how many bids they received. Across 132 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice published10 days ago

   27 Oct 2026, 15:57 GMT
2. Clarification questions byin 14 days

   20 Nov 2026, 17:00 GMT
3. Submission deadlinein 21 days

   27 Nov 2026, 12:00 GMT
4. Award decision expected byin 47 days

   23 Dec 2026, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

1 event · 1 release on Find a Tender

1. Tender notice27 Oct 2026, 15:57 GMT101706-2026

Documents

• Tender notice on Find a Tender