Provision of Gas Cylinders and Cylinder Management

What the buyer is asking for

CPI are looking to appoint a suitably experienced contractor for the supply and rental of gas cylinders, to CPI estate. As well as the supply and rental of the gas cylinders, CPI expect the contractor will proactively manage this contract, to make sure that cylinder rentals and costs are controlled. The Contractor is asked to note that the gas supplied as part of this contract will change depending on any projects that CPI are undertaking. The service will be conducted at the CPI sites outlined in the table below, the Contractor is asked to note the information on opening hours and deliveries can only be accepted during these hours.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 10%qualityService Delivery and Supply Capability​​In their response to the tender, bidders should indicate in the response to tender questionnaire. ​Please describe your approach to ensuring reliable supply of gas cylinders across all CPI sites, including how you will manage routine deliveries, urgent requests, and collections. ​How will you ensure continuity of supply where CPI’s gas requirements change on a project-by-project basis? ​Please explain your ability to source and supply specialist or less commonly used gases, including expected lead times.
• 20%qualityCylinder Management and Rental Control​​In their response to the tender, bidders should indicate in the response to tender questionnaire. ​Please describe how you will proactively manage cylinder rental to minimise unnecessary hire charges. ​What processes, systems, and reporting will you use to identify idle, duplicate, or aged cylinders across the CPI estate? ​How will you work with CPI site leads and technical teams to ensure cylinders are returned promptly, including partly used cylinders where rental costs outweigh residual value? ​Please provide examples of how you have reduced cylinder rental costs for other customers through active cylinder management.
• 15%quality​Account Management​​In their response to the tender, bidders should indicate in the response to tender questionnaire. ​Please describe the account management model you will provide for this contract, including governance, escalation routes, meeting frequency, and day-to-day support. ​How will your account manager and wider team support CPI in reviewing cylinder usage, forecasting demand, and controlling costs? ​Please provide a sample of the management information you would expect to provide as part of ongoing contract management.
• 15%qualityAccount Consolidation​​In their response to the tender, bidders should indicate in the response to tender questionnaire. ​Please describe your proposed approach to consolidating existing CPI accounts into a single master billing account or equivalent parent/child structure. ​How will you ensure no disruption to ordering, deliveries, collections, invoicing, or reporting during account consolidation? ​What controls will you apply to ensure cylinder records, rental start dates, and existing account references are migrated accurately and duplicate charges are avoided? ​Please describe your approach to reconciliation following consolidation.
• 10%quality​Implementation and Mobilisation​​In their response to the tender, bidders should indicate in the response to tender questionnaire. ​Please describe your proposed implementation approach from contract award to go-live. ​What resources and roles will form your implementation team, and how will you ensure continuity of key personnel? ​How will you manage transition from an incumbent supplier to avoid disruption to CPI operations? ​Please provide an outline implementation plan, including key milestones, risks, dependencies, and timescales.
• 30%pricePricing

How contested is this?

Buyers publish how many bids they received. Across 19 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

3 published dates · Europe/London

1. Tender notice published17 days ago

   20 Oct 2026, 16:22 BST
2. Submission deadlinein 10 days

   16 Nov 2026, 12:00 GMT
3. Award decision expected byin 25 days

   1 Dec 2026, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

1 event · 1 release on Find a Tender

1. Tender notice20 Oct 2026, 16:22 BST099172-2026

Documents

• Tender notice on Find a Tender