Provision of an E Bulk Solution for the Administration of Disclosure and Barring Service (DBS)

What the buyer is asking for

The Authority is seeking to appoint a suitably experienced and compliant Bidder to provide a secure, efficient and fully compliant electronic bulk ("e‑Bulk") solution for the end-to-end administration of DBS applications. The solution must support the Authority's Registered Body status and provide a fully hosted, cloud-based platform that enables the secure processing, tracking and management of DBS applications across multiple Council services and user groups. The Successful Provider must be an approved DBS e-Broker, authorised to submit applications on behalf of Registered Bodies. The Authority requires an accessible, bilingual in Welsh and English, compliant with Web Content Accessibility Guidelines (WGAC) 2.2 AA accessibility standards, and capable of supporting multiple Council service areas and user roles. An optional Digital Identity Verification service may also be awarded as part of the contract, subject to the Authority's assessment of the Provider's data protection, information governance and security arrangements. The procurement process will be conducted in four (4) stages. Bidders must successfully meet the requirements of each stage before progressing to the next stage of evaluation. Where a stage is assessed on a pass/fail basis, bidders must achieve a "Pass" outcome in order to proceed. Where a stage is subject to scored evaluation, bidders must achieve the minimum threshold score specified within the tender documentation. Any bidder that fails a pass/fail requirement, receives a score below the minimum required threshold, or otherwise fails to satisfy the requirements of a stage, will be excluded from further consideration and their tender submission will not be evaluated in subsequent stages. The Council reserves the right to reject any tender that fails to meet the mandatory requirements of this procurement exercise. Full details can be found in the ITT.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 30%qualityTender Response
• 40%qualitySystem Demonstration
• 30%pricePrice

What you must already have

Conditions of participation. These are pass or fail, so check them before writing anything.

• All tenders must be submitted through the Proactis eTendering System, link provided below: https://supplierlive.proactisp2p.com/Account/Login

How contested is this?

Buyers publish how many bids they received. Across 234 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

3 published dates · Europe/London

1. Tender notice published15 days ago

   7 Sept 2026, 11:31 BST
2. Clarification questions byin 7 days

   28 Sept 2026, 17:00 BST
3. Submission deadlinein 13 days

   5 Oct 2026, 12:00 BST

Commercial outcome and contract awards

Nothing awarded yet

Notice history

2 events · 2 releases on Find a Tender

1. Pipeline or early engagement notice4 Jun 2026, 09:13 BST052573-2026
2. Tender notice7 Sept 2026, 11:31 BST084298-2026

Documents

• Tender notice on Find a Tender