Provision of a Human Resources Information System and Payroll Service

What the buyer is asking for

David Ross Education Trust is inviting tenders for the implementation and ongoing provision of a secure, modern and user-friendly Human Resources Information System and payroll solution. The solution will support approximately 2,200 employees across the Trust's 36 academies and central functions. It must support the full employee lifecycle and the accurate, timely and compliant operation of payroll. The requirement includes: core HR and employee record management; payroll calculation, processing and statutory reporting, including Teachers' Pension Scheme and multiple Local Government Pension Scheme arrangements; employee and manager self-service; recruitment, onboarding and employee lifecycle processes; absence, leave and contractual change management; workflows, approvals, reporting and management information; integration and secure data exchange; data migration, configuration, testing, training and implementation; security, data protection, business continuity and disaster recovery; and ongoing support, maintenance, system updates and service management. The Trust will continue to operate payroll through its in-house payroll team. The contract will be for a maximum period of ten years, with break options available to the Trust at the end of years five and eight. Tenders will be evaluated on the basis of 60% quality and 40% price. The Trust may invite shortlisted bidders to participate in a supplier demonstration as part of the evaluation process. All tender documents, communications, clarification questions and submissions must be managed through the InTend portal. The deadline for tender submissions is 09:00 BST on 19 October 2026.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 40%pricePrice
• 60%qualityQuality

What you must already have

Conditions of participation. These are pass or fail, so check them before writing anything.

• economic

  Please refer to the tender documents on InTend

• technical

  Please refer to the tender documents on InTend

How contested is this?

Buyers publish how many bids they received. Across 15 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice published6 days ago

   16 Sept 2026, 08:09 BST
2. Clarification questions byin 17 days

   9 Oct 2026, 09:00 BST
3. Submission deadlinein 27 days

   19 Oct 2026, 09:00 BST
4. Award decision expected byin 59 days

   19 Nov 2026, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

1 event · 1 release on Find a Tender

1. Tender notice16 Sept 2026, 08:09 BST087542-2026

Documents

• biddingDocuments
• Tender notice on Find a Tender