Professional Estate Management Services Framework

What the buyer is asking for

National Records of Scotland (NRS) operates across an estate comprising five buildings, four of which are located in Edinburgh (three being Category ‘A’ listed) and one in Dumfries. The historic and cultural significance of these assets requires the engagement of suppliers with demonstrable expertise in conservation led estates services and operational, specialist archival storage facilities and a clear understanding of the statutory, technical and professional requirements associated with working within protected and sensitive environments. Such services are critical to ensuring that NRS can continue to fulfil its role as custodian of Scotland’s records, while maintaining safe, compliant and functional accommodation for collections, staff and, where applicable, members of the public. NRS shares many common estate management challenges and requirements with other Scottish Government sponsored organisations, including Historic Environment Scotland and the Royal Botanic Garden Edinburgh. Each partner organisation is responsible for the stewardship of nationally important, and in many cases listed or protected, operationally specialist buildings, landscapes and collections. These estates require a consistent, high quality and conservation focused approach to professional services, delivered by suppliers with proven experience of working within complex heritage environments. NRS has invited partner organisations to establish a joint Framework Agreement for professional estates services. The framework aims to secure access to a suitably skilled and diverse supply base with specialist technical and conservation expertise, reduce duplication of procurement activity, and provide a compliant, efficient and flexible mechanism through which participating organisations can call off services as required. This collaborative approach is intended to support value for money, improve service quality and resilience, and ensure that all organisations are able to discharge their custodial responsibilities effectively and sustainably over the life of the framework. Services that may be called off under the Framework include (but are not limited to): Multi disciplinary technical and design services (including architectural and engineering); Conservation led consultancy for listed and historic buildings; Support to in house estates and facilities teams, including specialist advice and surveys; Project and construction management; Health and safety, fire safety, asbestos surveys and management and water safety (including legionella) services; Planned maintenance planning, inspections, condition surveys and compliance support.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• qualityQuality70
• costCost30

How contested is this?

Buyers publish how many bids they received. Across 46 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

2 published dates · Europe/London

1. Tender notice publishedyesterday

   22 Sept 2026, 15:52 BST
2. Submission deadlinein 29 days

   22 Oct 2026, 12:00 BST

Commercial outcome and contract awards

Nothing awarded yet

Notice history

2 events · 2 releases on Find a Tender

1. Pipeline or early engagement notice25 Jun 2026, 15:05 BST059931-2026
2. Tender notice22 Sept 2026, 15:52 BST089780-2026