Live tenders / Yeovil Town Council
Procurement of Learning Management System (LMS)
What the buyer is asking for
Yeovil Town Council is seeking to procure a secure, accessible and scalable cloud-based Learning Management System (LMS), including implementation, configuration, ongoing support, maintenance and account management, to support approximately 200 users comprising employees, elected members, temporary staff, volunteers and other authorised users. The system must provide a centralised platform for delivering, assigning, managing and monitoring mandatory compliance training, employee and councillor development, role-specific learning and Council-specific training content. It must include a comprehensive course library covering subjects such as Health and Safety, Fire Safety, Data Protection and GDPR, Cyber Security, Equality, Diversity and Inclusion, Safeguarding, Information Governance and governance training for elected members. The procurement includes the supply of the LMS as a Software as a Service (SaaS) solution, user licences, implementation and configuration, user setup and data migration support, administrator training, content management and authoring tools, reporting dashboards, automated notifications, policy acknowledgement functionality and integration with Microsoft 365, including Microsoft Entra ID Single Sign-On, Outlook and Microsoft Teams. The supplier must also provide helpdesk and technical support, platform maintenance and upgrades, account management, annual service reviews, performance reporting and agreed Service Level Agreement commitments. The system must comply with UK GDPR, meet WCAG 2.2 AA accessibility requirements, provide a minimum of 99.9% monthly availability and maintain appropriate information security, backup and disaster recovery arrangements. The initial contract term will be three years, with the option for two further extensions of 24 months each, giving a maximum potential contract duration of seven years. The contract is scheduled to commence on 1 February 2027, with implementation and configuration during February and March 2027 and a target go-live date of 1 April 2027. Suppliers must provide a full breakdown of implementation costs, annual licensing, support, maintenance and content library costs, together with any optional charges for additional users, bespoke content, consultancy and integrations. All prices must be exclusive of VAT and remain fixed throughout the initial three-year contract term.
- Buyer
- Yeovil Town Council
- Value
- £140,000
- Submission deadline
- 08 Dec 2026, 12:00 GMT (30 days left)
- Enquiry deadline
- 27 Nov 2026, 12:00 GMT
- Award decision expected by
- Not stated
- Contract start
- Not stated
- Contract end
- Not stated
- Category
- services
- Lots
- 1
- Procedure
- Below threshold - open competition
- CPV codes
- 48190000, 48931000, 80420000
- Legal basis
- 2023/54
How contested is this?
Buyers publish how many bids they received. Across 79 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.
Timeline
3 published dates · Europe/London
- Tender notice published2 days ago6 Nov 2026, 12:21 GMT
- Clarification questions byin 19 days27 Nov 2026, 12:00 GMT
- Submission deadlinein 30 days8 Dec 2026, 12:00 GMT
Commercial outcome and contract awards
Nothing awarded yet
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published
How to bid
All tender submissions must be submitted electronically by email to: Email: procurement@yeovil.gov.uk Contracting Authority: Yeovil Town Council Submission Deadline: 8 December 2026 at 12:00 noon. Special Instructions: Tender submissions must be submitted electronically to the email address specified above. All submissions must be provided in Microsoft Word, Microsoft Excel or PDF format. Tenderers must submit a completed tender response together with all required supporting documents, including the requirements response matrix, pricing schedule, implementation plan, information security documentation, references and other documents listed in Section 22 of the Invitation to Tender. Late submissions may be rejected. Tenderers are responsible for ensuring that their submissions are received before the deadline. All clarification requests must be submitted to procurement@yeovil.gov.uk by 27 November 2026 at 12:00 noon. The tender validity period is 120 days from the tender submission deadline.
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