Procurement for Communal Cleaning, Grounds Maintenance and Window Cleaning in Central and East of England (Habinteg)(Split into Lots)

What the buyer is asking for

Habinteg Housing Association wishes to appoint one or more Supplier(s) to deliver communal cleaning, window cleaning and grounds maintenance services across its residential schemes in Central and East England. The services are intended to ensure that communal areas are maintained to an appropriate standard, providing safe, clean and well-maintained environments for residents. The opportunity has been divided into four Lots, comprising: - Lot 1: Milton Keynes & Dunstable Grounds Maintenance Services - Lot 2: Communal Cleaning in Letchworth - Lot 3: Thetford & Hoveton Grounds Maintenance and Communal Cleaning Services - Lot 4: Essex & Ipswich Grounds Maintenance, Communal Cleaning and Window Cleaning Services The successful Supplier(s) will be expected to provide services to all sites within the Lot(s) awarded. Suppliers may submit a Tender Response for any or all Lots. Each Lot will be evaluated independently, and there is no restriction on the number of Lots that may be awarded to an individual Supplier. Habinteg welcomes bids from suppliers of all sizes, including small and medium-sized enterprises (SMEs), and has structured the opportunity into Lots to encourage competition and maximise opportunities for local suppliers. Suppliers are required to attend a mandatory site visit for the Lot(s) they intend to bid for. Site visit dates, locations and the registration process are detailed within Schedule 1. Suppliers are responsible for ensuring that they attend all mandatory site visits relevant to their Tender Response. Attendance must be registered no later than 12:00 noon on 30th October 2026. Habinteg has established Lot-specific and site-specific budget caps as detailed within the relevant Schedule 4 - Pricing Schedule. Suppliers must ensure that submitted pricing does not exceed the applicable budget cap(s). Habinteg is seeking to establish constructive and collaborative relationships with its appointed Supplier(s), working in partnership to deliver high-quality services, achieve value for money and support positive outcomes for residents throughout the Contract Term. Within the Pricing Schedule, Habinteg has identified the schemes and properties currently requiring service delivery. Should this portfolio require amendment during the Contract Term, including the addition, removal or alteration of schemes, properties or service requirements, this shall be considered the materialisation of a known risk and shall be managed in accordance with the provisions of the Contract. Please note that Shared Services for Housing Ltd (SSfH) is acting as the managing organisation and procurement lead on behalf of Habinteg Housing Association for this Tendering Procedure.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 60%qualityQualityAs per procurement documents (see Schedule 1 and the ProContract Questionnaire).
• 40%costCostAs per procurement documents (see Schedule 1 and the ProContract Questionnaire).

What you must already have

Conditions of participation. These are pass or fail, so check them before writing anything.

• economic

  Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire).

• technical

  Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire).

4 lots

You can usually bid for one lot without bidding for all of them.

• Milton Keynes & Dunstable Grounds Maintenance Services

  Habinteg requires a Supplier to provide grounds maintenance to schemes in Milton Keynes and Dunstable. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 1).

• Communal Cleaning in Letchworth

  Habinteg requires a Supplier to provide services to a scheme in Letchworth. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2).

• Thetford & Hoveton Grounds Maintenance and Communal Cleaning

  Habinteg requires a Supplier to provide services to schemes in Hoveton and Thetford, Norfolk. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 3).

• Essex & Ipswich Grounds Maintenance, Communal Cleaning and Window Cleaning Services

  Habinteg requires a Supplier to provide services to schemes in Ipswich and Essex. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 4).

How contested is this?

Buyers publish how many bids they received. Across 119 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice published14 days ago

   23 Oct 2026, 14:43 BST
2. Clarification questions byin 12 days

   18 Nov 2026, 17:00 GMT
3. Submission deadlinein 19 days

   25 Nov 2026, 12:00 GMT
4. Award decision expected byin 80 days

   25 Jan 2027, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

2 events · 2 releases on Find a Tender

1. Tender notice20 Oct 2026, 13:19 BST099004-2026
2. Tender updated23 Oct 2026, 14:43 BST100583-2026

Payment terms

Please see Schedule 3, Contract (Terms and Conditions).

Documents

• All documentation can be found within the attachments section of ProContract, with a list of Schedules/Appendices within Schedule 1. https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-e(https://procontract.duenorth.com/Opportunities/Index?p=18d7f93d-94bb-e)
• Tender notice on Find a Tender