Live tenders / NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Procurement Coffee and Vending Equipment, Consumables, Maintenance Services and a Replenishing Service for Coffee and Vending machines
What the buyer is asking for
Velindre University NHS Trust is seeking a Contractor to provide a fully managed coffee and vending solution for the New Velindre Cancer Centre (nVCC), Cardiff. The requirement comprises: Part A - Equipment Supply, Installation, Maintenance and Support Supply, delivery, installation and commissioning of coffee machines, barista coffee machines, coffee grinders, coffee vending machines and snack/cold drinks vending machines. Planned preventative maintenance, reactive maintenance, repairs, replacement parts and associated support services throughout the contract period. Provision of telemetry, management information and reporting services. Part B - Managed Vending and Coffee Service Supply of beverages, food products and consumables. Stock management, replenishment and merchandising. Operation and management of vending and coffee services. Revenue collection, customer refunds and management reporting. Payment of an agreed revenue share to the Trust. The service will support patients, visitors and staff at the New Velindre Cancer Centre and must operate on a 24 hours per day, 7 days per week basis. The contract will be for an initial period of three (3) years with options to extend for a further three (3) periods of twelve (12) months. The Contractor will be required to support the Trust's sustainability objectives and comply with all applicable food safety, health and safety and statutory requirements.
How this is scored
Published by the buyer. A winning response is written to these weightings, not to the question.
- qualityTechnical40%
- pricePrice60%
What you must already have
Conditions of participation. These are pass or fail, so check them before writing anything.
As detailed within the procurement documents. Tenderers will be required to demonstrate suitable economic and financial standing, relevant technical and professional ability, experience of delivering comparable coffee and vending services, compliance with food safety and health and safety requirements, and appropriate insurance cover.
- Buyer
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Value
- Not published
- Submission deadline
- 27 Nov 2026, 12:01 GMT (20 days left)
- Enquiry deadline
- 20 Nov 2026, 12:01 GMT
- Award decision expected by
- Not stated
- Contract start
- Not stated
- Contract end
- Not stated
- Category
- services
- Lots
- 1
- Procedure
- Below threshold - open competition
- CPV codes
- 15860000, 42933000, 50000000
- Legal basis
- 2023/54
How contested is this?
Buyers publish how many bids they received. Across 15 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.
Timeline
3 published dates · Europe/London
- Tender notice published11 days ago26 Oct 2026, 14:49 GMT
- Clarification questions byin 14 days20 Nov 2026, 12:01 GMT
- Submission deadlinein 21 days27 Nov 2026, 12:01 GMT
Commercial outcome and contract awards
Nothing awarded yet
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published
Documents
How to bid
To complete your formal proposal, please access the ITT via the Bravo eTenderwales portal where you will find a full suite of tender documentation. 1. Register your company on the eSourcing portal (this is only required once) —Browse the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register —Accept the T’s & C’s and click "continue" —Enter your correct business/user details 2. Express an Interest in the tender —Login to the portal with the username/password —Click the "ITT open to all suppliers" link. —Click on ITT_128125. —Click the "express interest "button at the top of the page —This will move the ITT into your "my ITTs" page (this is a secure area reserved for your projects only) —You can now access any attachments by clicking "buyer attachments" in the "ITT details" box 3. Responding to the tender —Click "my response" under "ITT details", you can choose to "create response" or to "decline to respond" (please give a reason if declining) —You can now use the "messages" function to communicate with the buyer and seek any clarification —Note the deadline for completion, and then follow the on screen instructions to complete the ITT. NOTE: The authority is using eTenderwales to carry out this procurement process.
Submission happens on the buyer's own portal, which needs an account with them. We never handle your portal credentials.