PA23 UK4 - Tender notice Framework Agreement for Electrical Spares & Consumables Supplies to British High Commission in New Delhi

What the buyer is asking for

The British High Commission in New Delhi intends to conduct a competitive tender process to identify and empanel qualified suppliers (maximum 3 Suppliers) who are competent in supplying local (Indian) electrical spares and consumables. The Framework agreement will be signed with 3 top bidders with the rate card of the consumables in the agreement on the basis of the MAT Criteria. Contract manager will undertake a rapid/quick RFQ as per their requirement among the selected suppliers and order(s) will be placed to the most commercial advantageous bidder. The electrical spares and consumables are required to maintain the operations and maintenance within BHC of the premises and the on and off compound properties. The Regional Procurement Hub in New Delhi will use the Open Procedure route (under Procurement Act 2023) to competitively on board the suppliers, ensuring timely delivery, quality and service delivery continuation. The framework agreements will tentatively start on 1st December 2026 and will be valid for a period of 4 years in total. The rate card for the products will remain fixed for the initial 2 years period. Regional procurement hub will undertake a mid-term review of framework suppliers on their performance and commercial offers before the end of 2-year period. Commercials will be taken for 4 years at the time of tendering only. Supplier will be awarded based on their ability to meet requirements in the Most Advantageous Tender (MAT) basis. The Award Criteria will be split between technical and commercial factors, with 50% weighting to technical aspects and 50% for the Commercial.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 15%qualityExperience & Capability (Past Experience and Reputation)a) Please provide complete details of your experience in supply of all types Electrical spares & consumable in any High Commission, Embassies, and Diplomatic mission, Government Sector or International Organisations of the last 3 years b) Please include names, address and contact person of the company, where possible share purchase order/ agreement/ relevant email correspondence for the type of service provided.
• 15%qualityMethodology:a) Please provide the approach and methodology of delivery schedule of the different parameter of the delivery as mentioned in the SOSR/Pricing Schedule o Within 8 Hours o Within 24-48 Hours o Within 48-72 Hours o Within 120 Hours o Within 360 Hours
• 10%qualityCertifications: (Warranty and Guarantee)Please provide the authorised or dealership/distributorship letter of the brands specified in SOSR/Pricing Schedule for the supply of material
• 10%qualityPerformancea) What will be service level agreement or how do you deal with the escalations and complaints b) Please provide at least 3 level if your escalation matrix with contact details with their designation
• 50%priceCommercial CriteriaA full assessment of the total price breakdown for each of the item requested. Competitiveness of the Commercial offer in relation to the Market. Competitiveness of Rates and Overall Cost in relation to the market to demonstrate value for money. (Formats provide in ATT 3 – Pricing Schedule). Proposed rates and cost should remain valid for 6 months.

What you must already have

Conditions of participation. These are pass or fail, so check them before writing anything.

• economic

  Suppliers/bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/act

• technical

  Please refer to documentation in Tender Pack.

How contested is this?

Buyers publish how many bids they received. Across 41 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice published15 days ago

   7 Sept 2026, 11:23 BST
2. Clarification questions bytoday

   21 Sept 2026, 17:00 BST
3. Submission deadlinein 16 days

   7 Oct 2026, 17:00 BST
4. Award decision expected byin 42 days

   2 Nov 2026, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

2 events · 2 releases on Find a Tender

1. Tender notice3 Sept 2026, 11:54 BST083409-2026
2. Tender updated7 Sept 2026, 11:23 BST084294-2026

Payment terms

Contractor will raise a monthly invoice for items delivered in the preceding month. No payments will be made against services provided in case it is not supported by a valid requisition. Authority ensures payment to contractor within 30 days of receipt of invoice. A soft copy of invoice must be sent to contract manager. All payments will be electronically transferred to bank account against the material and services delivered.

Documents

• Tender notice on Find a Tender