NSDC-1705 Property Safety and Compliance Check Service and Maintenance Contract for Newark and Sherwood District Council

What the buyer is asking for

Newark and Sherwood District Council (NSDC) is seeking to form a contract with one Contractor suitably qualified and experienced Property Safety and Compliance Check Contractor (PSCC/C) to deliver essential health, safety, statutory and regulatory compliance checks across all domestic properties under its management to be delivered under a Three-Star Contract which is a Fully Inclusive Service, Maintenance, Repair and Compliance Contract. The Contract shall operate on a fully inclusive basis whereby the PSCC/C shall be responsible for the inspection, servicing, maintenance, repair and continued operational performance of all heating and hot water systems included within the Contract throughout the Contract Term. The contract will also require the successful PSCC/C to provide operational support to NSDC's Remedial Repairs and Void Management functions, where required and in accordance with the requirements set out within the specification. The Contractor will be responsible for ensuring compliance with all relevant legislation, industry standards, Approved Codes of Practice (ACOPs) and manufacturer requirements, whilst maintaining accurate records, certification and audit trails. Services shall be delivered in a resident-focused manner, adhering to NSDC's access procedures and safety requirements. The Contract places a strong emphasis on quality assurance, safety, asset longevity and evidence-based compliance, requiring robust reporting, digital documentation and performance management throughout the Contract Term. The Contractor will work collaboratively with NSDC to support tenant safety, regulatory compliance and the effective management of the Council's housing assets. Further information about the work requirements can be obtained in the tender documentation within this tender pack. Contract Term and Duration The contract commencement date is: 1st April 2027. The Council propose to enter into one Contract for an initial period of four (4) years with the preferred supplier, with an option to extend for a further period of one (1) year, subject to an annual review by the Council. Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business requirements. Please note: that extension options are not in any way guaranteed. Contract Terms The Contractor will operate under the conditions of the JCT Measured Term Contract 2024 including Volume 2a. Contract Value The total contract value for this procurement is £7.4m excluding VAT. Please note: the Council reserves the right to reject any submissions that are over budget without further evaluation. Procurement Procedure Open procedure in accordance with Procurement Act 2023. Additional Information This procurement process is being managed by Welland Procurement in partnership with the Council. Further information on Welland Procurement can be found at: http://wellandprocurement.org.uk/ Suppliers are welcome to view the opportunity and access the tender documents on the East Mids Tenders portal using the link below: https://www.eastmidstenders.org/ Project ID: DN828631

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 60%qualityQualityQuestion 1 - 7% Question 2 - 13% Question 3 - 13% Question 4 - 7% Question 5 - 5% Question 6 - 5% Question 7 - Social Value - 10%
• 40%pricePrice

How contested is this?

Buyers publish how many bids they received. Across 128 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice publishedyesterday

   21 Sept 2026, 13:57 BST
2. Clarification questions byin 31 days

   23 Oct 2026, 12:00 BST
3. Submission deadlinein 38 days

   30 Oct 2026, 12:00 GMT
4. Award decision expected byin 77 days

   7 Dec 2026, 23:59 GMT

Commercial outcome and contract awards

1 award, 0 contracts

Notice history

3 events · 3 releases on Find a Tender

1. Tender notice7 Sept 2026, 18:18 BST084641-2026
2. Tender updated16 Sept 2026, 16:04 BST087917-2026
3. Tender cancelled21 Sept 2026, 13:57 BST089178-2026

Documents

• Procurement termination notice on Find a Tender