NEPO217 - Winter Bureau, Weather Forecasting & Outstation Maintenance

What the buyer is asking for

The proposed procurement will establish a NEPO‑led Unranked Open Framework for the provision of Winter Bureau services, weather forecasting services, and RWIS outstation maintenance for UK local authorities. The framework will replace the existing NEPO217 (Winter Bureau & Outstation Maintenance) and NEPO230 (Weather Forecasting Services) arrangements and will bring these services together into one solution reflecting how they are used operationally by authorities. The scope is expected to include: Winter Bureau services, including decision support, data management, system availability, resilience and user access to operational winter information. Weather forecasting services, providing locally relevant and operationally defensible forecasts to support winter service decision‑making. RWIS outstation maintenance, covering inspection, maintenance, repair, calibration and associated support for existing roadside infrastructure. Optional or modular services, which may include enhanced data products, radar data, route‑based forecasting or analytical tools, where supported by market capability and authority demand. The framework will be designed to support continuity of existing systems and infrastructure, recognising recent investment by authorities and avoiding mandated wholesale replacement of assets. Authorities will be able to access services through clearly defined call‑off mechanisms, including further competition where appropriate. The Open Framework is expected to operate for up to eight years, with periodic reopening in line with the Procurement Act 2023 to allow for market refresh and potential new entrants. NEPO is a Centralised Procurement Authority as defined in the Procurement Act 2023 (PA23), providing central purchasing activity on behalf of Contracting Authorities. All elements in this notice are subject to change at the sole discretion of NEPO. This notice is intended to inform the market of the potential scope of the procurement, not to be taken as the final version. The agreement will be available to NEPO Member Authorities and all current and future Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: https://www.nepo.org/associate-membership A list of permissible users is available at: https://www.nepo.org/associate-membership/permissible-users Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance. Further information can be found at: www.nepo.org

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 30%pricePrice
• 70%qualityQuality

2 lots

You can usually bid for one lot without bidding for all of them.

• Lot 1: Winter Bureau and Outstation Maintenance£50m

  Lot 1 covers the provision of Winter Bureau Services and Road Weather Information System (RWIS) Outstation Maintenance. This includes the operation and management of weather bureau platforms, helpdesk services, data management, communications, monitoring, calibration, maintenance, repair, upgrade, replacement and installation of RWIS equipment and associated infrastructure. The Lot also includes related software, integrations, training, mobilisation, demobilisation, consultancy, service enhancements and associated services required to support operational winter service operations.

• Weather Forecasting Services£50m

  Lot 2 covers the provision of weather forecasting services to support winter service decision-making. This includes forecast production, forecast monitoring and amendment, consultancy, operational notifications, performance reporting and associated support services. The Lot may also be used for related products and services including forecast web portals, action logging systems, route-based forecasting, additional forecast sites and domains, data integrations, training, mobilisation, demobilisation, consultancy and other service enhancements associated with weather forecasting and operational decision support.

How contested is this?

Buyers publish how many bids they received. Across 62 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice publishedyesterday

   30 Sept 2026, 16:50 BST
2. Clarification questions byin 22 days

   23 Oct 2026, 12:00 BST
3. Submission deadlinein 34 days

   4 Nov 2026, 12:00 GMT
4. Award decision expected byin 165 days

   15 Mar 2027, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

3 events · 3 releases on Find a Tender

1. Pipeline or early engagement notice1 May 2026, 12:43 BST040470-2026
2. Pipeline or early engagement notice8 May 2026, 14:25 BST042563-2026
3. Tender notice30 Sept 2026, 16:50 BST092576-2026

Documents

• biddingDocuments
• technicalSpecifications
• Tender notice on Find a Tender