IWM/2627/Ops/3508: DBS Checking Services for Imperial War Museums

What the buyer is asking for

IWM is tendering for the provision of a Disclosure and Barring Service (DBS) screening solution, including candidate registration, data capture, identity verification, right to work checks, communication with candidates, secure hosting, retention and deletion of information, and reporting to IWM. The service provider will be required to provide a secure online system that enables IWM to initiate, manage and monitor DBS screening checks for candidates. The solution must support both basic and enhanced screening levels, allow IWM to register candidates, and provide candidates with a clear and accessible process for submitting required information and documentation. The solution must also support identity document upload, candidate-led submission of identification documents, right to work checks completed by an appropriate third-party partner, and international checks where a candidate has lived, worked or studied outside the UK. Where applicable, the solution must support checks using share codes for international passports outside the UK and Ireland. IWM is advertising a three-year contract, with the option to extend by a further one-year period. Please note that the advertised value of the contract anticipates that IWM will choose to use the extension. Access Code: 7UP57S75YK For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Personnel-services-except-placement-and-supply-services./7UP57S75YK To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/7UP57S75YK

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 20%qualityContract Management & Account Support
• 20%qualityData Protection & Information Security
• 15%qualityService Capability & Compliance
• 15%qualityUser Experience & Performance Management
• 20%priceQuantitative Cost Assessment
• 10%costPricing Transparency and Value for Money

How contested is this?

Buyers publish how many bids they received. Across 63 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

3 published dates · Europe/London

1. Tender notice publishedyesterday

   28 Sept 2026, 11:05 BST
2. Clarification questions byin 10 days

   9 Oct 2026, 16:00 BST
3. Submission deadlinein 20 days

   19 Oct 2026, 12:00 BST

Commercial outcome and contract awards

Nothing awarded yet

Notice history

1 event · 1 release on Find a Tender

1. Tender notice28 Sept 2026, 11:05 BST091331-2026

Documents

• Tender notice on Find a Tender