IWM/2627/Ops/3508: DBS Checking Services for Imperial War Museums

What the buyer is asking for

IWM is tendering for the provision of a Disclosure and Barring Service (DBS) screening solution, including candidate registration, data capture, identity verification, right to work checks, communication with candidates, secure hosting, retention and deletion of information, and reporting to IWM. The service provider will be required to provide a secure online system that enables IWM to initiate, manage and monitor DBS screening checks for candidates. The solution must support both basic and enhanced screening levels, allow IWM to register candidates, and provide candidates with a clear and accessible process for submitting required information and documentation. The solution must also support identity document upload, candidate-led submission of identification documents, right to work checks completed by an appropriate third-party partner, and international checks where a candidate has lived, worked or studied outside the UK. Where applicable, the solution must support checks using share codes for international passports outside the UK and Ireland. IWM is advertising a three-year contract, with the option to extend by a further one-year period. Please note that the advertised value of the contract anticipates that IWM will choose to use the extension. Access Code: 3D3J9AG76Q For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Personnel-services-except-placement-and-supply-services./3D3J9AG76Q To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/3D3J9AG76Q

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 20%qualityContract Management & Account Support
• 20%qualityData Protection & Information Security
• 15%qualityService Capability & Coverage
• 15%qualityUser Experience & Performance Management
• 30%costCost & Pricing

How contested is this?

Buyers publish how many bids they received. Across 62 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

3 published dates · Europe/London

1. Tender notice published4 days ago

   17 Sept 2026, 16:30 BST
2. Clarification questions byin 4 days

   25 Sept 2026, 16:00 BST
3. Submission deadlinein 13 days

   5 Oct 2026, 12:00 BST

Commercial outcome and contract awards

1 award, 0 contracts

Notice history

2 events · 2 releases on Find a Tender

1. Tender notice3 Sept 2026, 10:20 BST083334-2026
2. Tender cancelled17 Sept 2026, 16:30 BST088378-2026

Documents

• Procurement termination notice on Find a Tender