Ground Care, Agricultural and Plant Equipment for Defra Group Fleet Services

What the buyer is asking for

Defra Group Fleet Services requires modern, sustainable, and optimised ground care, agricultural and plant equipment to support operational delivery across the group. The purpose of this project is to establish long-term, Defra group-wide contract(s) for the supply of ground care, agricultural and plant equipment, led by the Environment Agency (as the main customer), with access available for the whole group. The contract(s) will provide a consistent, streamlined, and effective approach to sourcing ground care, agricultural and plant assets, ensuring operational readiness across Defra group sites. The procurement is split into 4 lots. The Authority is committed to supporting SME participation. Regional lotting was considered during procurement design but was not adopted due to operational, commercial and contract management considerations. Bidders may bid as a consortium and subcontracting arrangements are permitted. Regional suppliers are encouraged to collaborate where appropriate to deliver the requirement.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 30%qualityTechnical
• 20%qualitySustainability
• 50%priceCommercial

What you must already have

Conditions of participation. These are pass or fail, so check them before writing anything.

• technical

  Tenderers are to note that a condition of participation will be that tenderers commit to completing the Modern Slavery Assessment Tool prior to contract award. The Authority will need to see a copy of the tenderer’s report of recommendations before awarding the contract.

4 lots

You can usually bid for one lot without bidding for all of them.

• Plant and Towable Plant£4.4m

  General purpose trailers, plant trailers, tipper trailers, box trailers, trailers up to 3.5 tonnes, water bowsers, pressure washers, mobile lighting towers, generators, messing units, welfare units, aerators/oxygenators, fuel bowsers and compressors.

• Agricultural Equipment£39m

  Pedestrian flail mowers, all-terrain mowers, robotic frail mowers, remote-controlled mowers, remote-controlled flail mowers, quad bikes, woodchippers, tractors, reach mowers, ride-on and ride-in mowers and tractor winches.

• Heavy Plant£14m

  Tracked dumpers, telehandlers, excavators, mini excavators, compact excavators, 11.5 tonne excavators, 12 to 18 tonne excavators and over 18 tonne excavators.

• Aquatic Plant£13m

  Weed harvesters and weed boat track and paddles.

How contested is this?

Buyers publish how many bids they received. Across 12 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice published13 days ago

   8 Sept 2026, 12:57 BST
2. Clarification questions by12 days ago

   10 Sept 2026, 12:00 BST
3. Submission deadlinein 30 days

   22 Oct 2026, 12:00 BST
4. Award decision expected byin 147 days

   15 Feb 2027, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

5 events · 5 releases on Find a Tender

1. Pipeline or early engagement notice23 Mar 2026, 17:04 GMT026488-2026
2. Pipeline or early engagement notice4 Jun 2026, 17:22 BST053062-2026
3. Tender notice19 Aug 2026, 14:26 BST079052-2026
4. Tender updated19 Aug 2026, 14:30 BST079057-2026
5. Tender updated8 Sept 2026, 12:57 BST084861-2026

Payment terms

Payments will be made within 30 days for valid, undisputed invoices. All invoicing is to include • Purchase Order number • Invoice address • Detailed description Payment is to be made following final delivery to site, completion of Pre-Delivery Inspection (PDI) checks and receipt of all relevant documentation and road registration.

Documents

• Tender notice on Find a Tender