CONTRACT HIRE WITH MAINTENANCE; AND MAINTENANCE ONLY; OF REFUSE COLLECTION VEHICLES, MECHANICAL SWEEPERS AND OTHER MISCELLANEOUS WASTE COLLECTION VEHICLES

What the buyer is asking for

East Staffordshire Borough Council is seeking to replace its fleet of Refuse Collection Vehicles, Mechanical Sweepers and other miscellaneous waste collection vehicles. The Council is therefore seeking suitably qualified organisations to bid for the Contract Hire (with maintenance) of the vehicle fleet, and suitably qualified organisations to bid for the maintenance only of the vehicle fleet. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Fleet-management%2C-repair-and-maintenance-services./6RDB48NJE8 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/6RDB48NJE8

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 51%pricePrice
• 49%qualityMethod Statements (1-6)

What you must already have

Conditions of participation. These are pass or fail, so check them before writing anything.

• economic

  Legal and financial capacity conditions of participation in the procurement are set out within the Invitation to Tender.

2 lots

You can usually bid for one lot without bidding for all of them.

• Contract Hire with Maintenance£9.5m

  Lot 1 is a contract for an organisation to supply a fleet of the specified waste collection vehicles through a contract hire agreement and in addition provide maintenance services for that specified fleet of vehicles. The scope of the fleet includes: - Refuse Collection Vehicles (RCVs): 26 tonne single body; 26 tonne split compaction; 12 tonne split compaction; - Mechanical Sweepers: Compact sweeper - small (to be procured November 2028); Road Sweeper; - 3.5 tonne Cage Vehicles: 3.5 tonne caged vehicle - day cab; 3.5 tonne caged vehicle - crew cab; - Other: Electric car derived van; Electric car derived van crew cab; Electric Panel Van; 4x4 Crew Cab Pickup truck; 7.5 tonne Food Waste Collection Vehicle & Fly Tip Collection Vehicle (to be procured April 2032). All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allo

• Maintenance Only£4.0m

  The scope of the fleet includes: - Refuse Collection Vehicles (RCVs): 26 tonne single body; 26 tonne split compaction; 12 tonne split compaction; - Mechanical Sweepers: Compact sweeper - small (to be procured November 2028); Road Sweeper; - 3.5 tonne Cage Vehicles: 3.5 tonne caged vehicle - day cab; 3.5 tonne caged vehicle - crew cab; - Other: Electric car derived van; Electric car derived van crew cab; Electric Panel Van; 4x4 Crew Cab Pickup truck; 7.5 tonne Food Waste Collection Vehicle & Fly Tip Collection Vehicle (to be procured April 2032). All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor’s and the Council’s risk asses

How contested is this?

Buyers publish how many bids they received. Across 34 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice published14 days ago

   23 Oct 2026, 11:33 BST
2. Clarification questions byin 4 days

   10 Nov 2026, 17:00 GMT
3. Submission deadlinein 11 days

   17 Nov 2026, 12:00 GMT
4. Award decision expected byin 119 days

   5 Mar 2027, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

1 event · 1 release on Find a Tender

1. Tender notice23 Oct 2026, 11:33 BST100375-2026

Documents

• Tender notice on Find a Tender