Contract for The Provision of Mechanical, Planned and Reactive Maintenance Service and Repair

What the buyer is asking for

This Tender process concerns a contract for a Mechanical Planned and Reactive Maintenance, Service and Repair Service for the Police and Crime Commissioner for South Wales (the "Commissioner"). The Contract is divided into 3 Lots as shown below and further set out in the Specification. One Contractor shall be appointed to each of Lots 1 to 3. Tenderers may bid for single lots, multiple lots or all lots. LOT 1 - The maintenance, service, repair and replacement parts for heating and plumbing systems LOT 2 -The maintenance, service, repair and replacement parts for local extraction 50and ventilation systems including local exhaust ventilation (LEV) and room extraction and fire and smoke dampers LOT 3 - Heating, ventilating and air conditioning systems ("HVAC's") and Air handling Units (AHU's) The detail of each of the Services required under each lot can be located within the Specification within the Tender Document, which can be located within the General Attachments Area of https://etenderwales.ukp.app.jaggaer.com, along with all of the other Tender Documents.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 100%costQUALITY AND PRICETECHNICAL AND COMMERCIAL ENVELOPES 40% - TECHNICAL 10%- SOCIAL VALUE 50% - PRICE

3 lots

You can usually bid for one lot without bidding for all of them.

• Planned and Reactive Maintenance, Service Repair and Replacements of Parts for Heating and Plumbing Systems£1.6m

  The Services include the maintenance, service, repair and replacement parts for heating and plumbing systems, which shall include, but not be limited to,: i. general plumbing services and hot water heaters ii. boilers iii. convector heating iv. fan assisted heating v. service and maintenance checks on all plant and equipment detailed in the Asset List. The checks shall include pumps, valves, flues and local controls as applicable vi. rapid hot water taps vii. remedial works identified following legionella control and management Services, including system flushing, cleaning and disinfection, pipework modifications, equipment replacement and system upgrades

• The maintenance, service, repair and replacement parts for local extraction 50and ventilation systems including local exhaust ventilation (LEV) and room extraction and fire and smoke dampers£62k

  The maintenance, service, repair and replacement parts for: i. local extraction and ventilation systems including local exhaust ventilation (LEV) and room extraction as detailed in the Asset List ii. fire and smoke dampers Further details can be located within Part 2, Specification within the Tender Document and the wider Tender Documents.

• Heating, ventilating and air conditioning systems (£1.0m

  PLANNED AND REACTIVE MAINTENANCE, REPAIR AND REPLACEMENT PARTS FOR HEATING, VENTILATING AND AIR CONDITIONING SYSTEMS (HVAC'S AND AIR HANDLING UNITS (AHU'S) Further details of the Services required under Lot 3 can be located within the Specification also.

How contested is this?

Buyers publish how many bids they received. Across 27 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice published2 days ago

   6 Nov 2026, 11:20 GMT
2. Clarification questions byin 16 days

   24 Nov 2026, 12:00 GMT
3. Submission deadlinein 26 days

   4 Dec 2026, 12:00 GMT
4. Award decision expected byin 86 days

   1 Feb 2027, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

2 events · 2 releases on Find a Tender

1. Tender notice6 Nov 2026, 10:17 GMT105556-2026
2. Tender updated6 Nov 2026, 11:20 GMT105609-2026

Documents

• ITT REF 128304
• Tender notice on Find a Tender