Contract for Supply, Installation & Maintenance of Digital Destination Signage

What the buyer is asking for

Swansea Councils Special Events Team organise large scale events, the programme of events covers many venues in outdoor parks and spaces throughout Swansea. The scale of each event varies from 200 to 250,000 people. To share event related information, promote cultural awareness, share Council news and to generally promote the destination. The Council requires the installation of three digital display signs, one on each of the main arterial highways into the city. Swansea Council (Contracting Authority) is seeking a contractor to supply, install and maintain three free-standing digital signage units for the purposes of displaying council advertising and notices on County Council controlled land (and/or adopted highway). For clarity, the Council is seeking to appoint a Digital screen contractor who will supply, install and maintain the digital sign units and necessary content playback hardware and wireless communication required. The Council currently manages various digital assets using Scala Enterprise CMS and will supply and manage all content for the display units within this contract ie we are not looking for a media owner/manager. Identification of suitable locations will be the responsibility of Swansea Council. Proposed locations will be agreed in conjunction with Swansea Council Highways Departments and Pre-Planning feedback from the Swansea Council Planning Department. The length of the contract will be for a period of three (3) years once the units have been installed, tested and handed over to Swansea Council. After 3 years, option to continue maintenance for an additional 2 years. Schedule overview – all figures are draft based on planning determinations. A Contract awarded to successful bidder B Implementation requirements submitted to Swansea Council 28 days from A C Planning consent for all 3 units applied for 4 months from A D Successful planning consent granted 3 Months from C E All display units installed and operational 6 months from D F Initial maintenance 36 months from E G Optional maintenance 24 months from F

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 60%qualityQuality Evaluation: 60%, broken down as—Quality Evaluation: 60%, broken down as— Technical Capability 5% Relevant Technical Experience 10% Display Specification 15% Contract Management / Programme Of Works 15% Maintenance Specification 5% Health And Safety 10%
• 40%pricePrice Evaluation: 40%, broken down as—Lowest Total Price 40%

How contested is this?

Buyers publish how many bids they received. Across 91 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice published17 days ago

   20 Oct 2026, 10:42 BST
2. Clarification questions byin 3 days

   9 Nov 2026, 12:00 GMT
3. Submission deadlinein 10 days

   16 Nov 2026, 12:00 GMT
4. Award decision expected byin 41 days

   17 Dec 2026, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

1 event · 1 release on Find a Tender

1. Tender notice20 Oct 2026, 10:42 BST098847-2026

Documents

• Tender notice on Find a Tender