APX038 Grounds Maintenance Services for Apex Housing

What the buyer is asking for

Apex Housing Association Limited is seeking Suppliers to provide planned and discretionary grounds maintenance services at its sites across Northern Ireland. The requirement is divided into five geographical Lots, with a separate Contract entered into for each Lot awarded. Apex may also instruct discretionary, remedial and emergency grounds maintenance works through Service Orders. No minimum volume or value of discretionary work is guaranteed. The estimated annual values, excluding VAT and including an allowance for discretionary works, are: Lot 1 - £130,000 Lot 2 - £70,000 Lot 3 - £50,000 Lot 4 - £60,000 Lot 5 - £70,000 The estimated maximum value across all five Lots over the maximum 48-month contract period is £1,520,000 excluding VAT. The estimated values are provided for information only and do not guarantee any level of expenditure or volume of work. Each Contract will have an initial term of 24 months, with options to extend for up to two further periods of 12 months. If a Lot becomes vacant during the Contract period, Apex may offer the affected Lot to an appointed Supplier that submitted a compliant Tender for that Lot, in accordance with the Contract. In these circumstances, Apex may permit a Supplier to deliver a maximum of three Lots. Any reallocation will be subject to the Supplier's acceptance and capacity and may be temporary or apply for the remainder of the affected Lot's Contract term.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 50%pricePart 1 Planned Services
• 10%pricePart 2 - Discretionary Works
• 30%qualityQuality
• 10%qualitySocial Value

5 lots

You can usually bid for one lot without bidding for all of them.

• Lot 1 - Derry City and Strabane

  Provision of planned and discretionary grounds maintenance services for Apex sites within the Derry City and Strabane District Council area. The Lot comprises 18 General Needs Developments and two Multi-Occupancy Schemes. The full requirements and individual sites are identified in the Scope, Price List and Site Plans.

• Fermanagh and Omagh and Mid Ulster

  Provision of planned and discretionary grounds maintenance services for Apex sites within the Fermanagh and Omagh District Council and Mid Ulster District Council areas. The Lot comprises 18 General Needs Developments and seven Multi-Occupancy Schemes. The full requirements and individual sites are identified in the Scope, Price List and Site Plans.

• Causeway Coast and Glens and Mid and East Antrim

  Provision of planned and discretionary grounds maintenance services for Apex sites within the Causeway Coast and Glens Borough Council and Mid and East Antrim Borough Council areas. The Lot comprises eight General Needs Developments and five Multi-Occupancy Schemes. The full requirements and individual sites are identified in the Scope, Price List and Site Plans.

• Belfast and Antrim and Newtownabbey

  Provision of planned and discretionary grounds maintenance services for Apex sites within the Belfast City Council and Antrim and Newtownabbey Borough Council areas. The Lot comprises 37 General Needs Developments, one Retail Unit, one Community Centre and one Scheme. The full requirements and individual sites are identified in the Scope, Price List and Site Plans.

• Armagh, Ards, Newry and Lisburn areas

  Provision of planned and discretionary grounds maintenance services for Apex sites within the Armagh City, Banbridge and Craigavon Borough Council; Ards and North Down Borough Council; Newry, Mourne and Down District Council; and Lisburn and Castlereagh City Council areas. The Lot comprises 17 General Needs Developments and two Multi-Occupancy Schemes. The full requirements and individual sites are identified in the Scope, Price List and Site Plans.

How contested is this?

Buyers publish how many bids they received. Across 119 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice published9 days ago

   28 Oct 2026, 10:24 GMT
2. Clarification questions byin 14 days

   20 Nov 2026, 12:00 GMT
3. Submission deadlinein 21 days

   27 Nov 2026, 12:00 GMT
4. Award decision expected byin 66 days

   11 Jan 2027, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

2 events · 2 releases on Find a Tender

1. Pipeline or early engagement notice13 May 2026, 12:01 BST043814-2026
2. Tender notice28 Oct 2026, 10:24 GMT101900-2026

Documents

• Tender notice on Find a Tender