Air Conditioning Service & Maintenance

What the buyer is asking for

Procurement to deliver planned, reactive and remedial air-conditioning (AC) maintenance services across Cardiff University's estate. The proposed contract will cover approximately 2,500 AC and cooling assets and will be awarded for an initial three-year term with fixed costs for the 3 year period, the option for the University, at its sole discretion, to extend the Contract for any combination of extension periods up to an aggregate maximum of four (4) additional years. Many of these assets support critical teaching, research and operational activities, including Home Office regulated facilities, clean rooms, specialist laboratories and MRI scanners. Effective maintenance will help ensure statutory compliance, support research continuity, protect high-value equipment and infrastructure, maximise asset life, and minimise the environmental impact associated with refrigerant F-gas leaks. The contract will also support the reliable operation of critical systems, including MRI scanner cooling and environmental control systems within Home Office regulated facilities, helping to safeguard research activities, animal welfare and regulatory compliance and the continuity of key University IT services.

How this is scored

Published by the buyer. A winning response is written to these weightings, not to the question.

• 50%qualityQuality
• 10%qualityResponsible Procurement
• 40%pricePrice

How contested is this?

Buyers publish how many bids they received. Across 105 comparable procurements we can tell you the typical field size, how often one of these goes uncontested, and whether the buyer awards on price or on quality.

Timeline

4 published dates · Europe/London

1. Tender notice published18 days ago

   19 Oct 2026, 14:27 BST
2. Clarification questions by4 days ago

   3 Nov 2026, 00:00 GMT
3. Submission deadlinein 6 days

   13 Nov 2026, 00:00 GMT
4. Award decision expected byin 81 days

   26 Jan 2027, 23:59 GMT

Commercial outcome and contract awards

Nothing awarded yet

Notice history

2 events · 2 releases on Find a Tender

1. Pipeline or early engagement notice5 Oct 2026, 13:49 BST093850-2026
2. Tender notice19 Oct 2026, 14:27 BST098535-2026

Documents

• Tender notice on Find a Tender